Travel Blog

September 23, 2022

5 Reasons Why NOW Is the Perfect Time to Book your 2018 School Trip

Before booking an international school trip, teachers and tour leaders need to go through lots and lots of steps, including

  • Deciding on destination and travel dates
  • Writing a ‘notice of intention to plan an overseas excursion’
  • Drafting an itinerary and obtain a quote
  • Making necessary changes to the itinerary
  • Presenting the itinerary and costing to the executive school board
  • Holding a meeting with interested students and parents.

All this needs to be done before enrolling a single child, and it can take up to anything between 3 – 12 months. This is the perfect time to get started, and we have listed 10 compelling reasons for you to plan your 2018 school trip right now.

SECURE THE BEST RATES

Airfares for the April 2018 school holidays will be released soon, and this is a very busy period. The more time we have to plan your tour, the more likely we will be able to secure the best prices for your flights. Additionally, we are able to get you good hotels at a great rate a year in advance.

CONSIDER YOUR STUDENT’S FAMILIES

The price is always an important consideration for students and their families when deciding whether to participate in an educational tour. A 2-3-week trip to Europe, depending on the number of nights, destinations, trips and excursions, can cost anything between $5,000 and $8,000. If you plan a year or more in advance, your students will also have time to spread their payments over many months, instead of having to pay in a few big chunks. Not only that, but they’ll have plenty of time to participate in team-building fundraising activities to offset the cost of their educational tour.

GIVE YOURSELF ENOUGH TIME

Your job isn’t finished once the students have booked their trip. You will still need to get final approval from your school’s leadership board and, of course, the big and most daunting task:
RISK ASSESSMENTS! On top of that, you will have more than enough time to prepare your students for the upcoming adventure. Keep your students engaged with the topics you are covering on the trip and destinations you are going to visit. Study the language, history and cultural differences they need to be prepared for. If you are teaching a subject like history, you might want to show them some movies specifically about the places and remind them that they will be standing at ‘that exact spot’ in a few months’ time. You might want to design and order shirts or jackets for the trip!

LANGUAGE SCHOOLS BOOK OUT QUICKLY

The schools we work with, in particular CREIPAC (French Language Tours to New Caledonia) and IALF (Indonesian Language Tours to Bali) are quite busy during the Australian school holidays. If you are looking to take a student group to Noumea or Indonesia during the 2018 April school holidays, we recommend that you make a reservation for your group as soon as possible. We are more than happy to assist you with this, so please don’t hesitate to get in touch for a non-obligatory quote.

TAKE ADVANTAGE OF THE SCHOOL HOLIDAYS

Of course, every teacher needs a break during the school holidays. However, if you are looking to start planning your 2018 school trip soon, we recommend you get started before or during the school holidays. Most teachers enquire at the beginning of the new term, which is why educational tour companies and suppliers are very busy and may take longer to get back to you. If you get in now, you’ll have your tour proposal ready to go after the break.

Exchange Me would love to assist you when it comes to planning your tour. Get in touch for a non-obligatory quote today!

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