You have decided you want to take your students on an educational tour to show them the world and take student learning beyond the classroom. Great! To make things easier for you, we have answered the most common questions asked by teachers about our educational tours. If you can’t find an answer to your question, please contact us for more information.
If you are thinking of taking your students on an educational tour, the preparation process might seem a bit overwhelming. Where do I start? When is the best time to go? What can I show my students within a limited timeframe? Have a look at our Step By Step Guide To Planning An Educational Tour
Many teachers take advantage of the captive audience in their classrooms. With your school’s approval, distribute your brochures and set an enrolment deadline. If you organise events, we are more than happy to join you to present the itinerary and answer any questions your students and their parents may have. Contact us if you are having trouble recruiting participants and we’ll help you with creative strategies.
We recommend that all tour leaders hold at least two meetings prior to travel. The first meeting serves as an opportunity to hand out brochures and application cards and generate buzz about your tour. Teaming up with other teachers will make promoting your tour even easier. Once your group has formed, you may hold a second pre-trip meeting to discuss the details of the tour, and answer questions such as “What should I pack?” and “How much spending money should I bring?” Let us know if you need any assistance in preparing for the types of questions parents and travellers often ask.
If you wish to take on the task of collecting the payments for your student tour, you can – however we are more than happy to do this for you. We usually handle the payments with the parents directly to make the trip preparation as easy as possible for you.
If a registered participant must cancel, please encourage them or their parents to contact us as soon as possible. Cancellation notice must be received by our office in writing, either by email or standard mail. Refunds are subject to many factors and must be assessed individually. Once we make deposits with airlines, hotels and other partners abroad, it can be difficult to make changes and receive refunds. Time is of the essence, so please have them contact us immediately.
We’ll send you a Day-to-Day itinerary about four to five months prior to departure. This is a calendar format schedule of all daily activities that we are arranging for you. We’re not just sending you this document to dictate how your tour will run – we actually want your approval! When you have looked over your Day-to-Day schedule, please reply with the green light, or tell us what you want to rearrange and we’ll do our best to grant your wishes. We book your airfare up to 11 months in advance (providing the deposit has been received), so we can tell you your flight information at any time. However, airlines have been known to adjust their schedules frequently over the course of a year. Unless a major change occurs, we will hold off on sending your final flight details until closer to departure in order to avoid confusion.
The Exchange Me team has been organising educational tours to destinations all over the world for many years, and is familiar with the safety requirements. We are here should you need any assistance with your risk assessment.
All students going on a student tour with us have to have travel insurance. We usually include it in our package so you don’t have to worry about it.
Some foreign governments require visitors to carry passports with at least six months’ validity beyond their planned stay, and you may be refused entry if you do not comply. For more information, contact us.
Yes. We always include at least one teacher per 10 students to travel free of charge. You will be accommodated in a single room unless you wish to share a room with your colleague / tour leader.
We work with premium airlines including Singapore Airlines, Emirates, Etihad Airways, Qantas, Qatar and Cathay Pacific. If you prefer a specific airline, we can take this into account, however we always try to offer your group competitive prices for the flights that are most convenient for you.
If you know someone who would enjoy traveling with us as much as you do, contact us about our referral program. Earn a reward and help a friend – and their students – discover the thrill of overseas educational travel.