Travel Blog

September 23, 2022

SCHOOL TRAVEL GUIDE PART 3: Draft an Itinerary and Obtain a Quote

In the last part of the school travel guide, we covered the necessary details for a Notice of Intention to plan an Overseas excursion. Once you get the go-ahead for your idea, it’s time to think about the details of your tour. When it comes to your itinerary, it is best to start with the educational aspects. Think about which places are absolute ‘must-see’s’, and linked to the curriculum and list those places. What would you like to show to your students and what is the best way for them to see those places? If you have a budget to work with, you can write your destinations on a ‘wish list’ that you can give to your travel consultant. Make sure you stay focussed on the learning outcomes and don’t include too much free time, as this might give you a hard time getting your final itinerary approved by the school board.

Then, request one or more quotes. Make sure you include the following:

Number of students:

Student’s age:

Number of teachers:

Dates: (We are / are not flexible with dates):

Countries / destinations:

Curriculum focus:

Home stay: (Yes / no):

Budget per student:

Details: Can include

-> Preferred airline

-> Activities

-> Hotel standard

-> Teachers rooms

-> Ideas for the itinerary

-> Tour manager

When it comes to comparing the quotes, make sure you compare the inclusions as well as the price. For example, inclusions such as private coach transfers, arrival assistance and full-time tour managers are very important. To us, they are essential as they allow you to focus on the students 24/7, without having to worry about the logistics.

In the next part, we will cover step 4: Review your itinerary and make necessary changes. For more information, feel free to download our FREE 23-page Ultimate Guide to Planning a Successful Overseas School Tour.

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